Undergraduate Research and Independent Projects
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International Travel Requirements

International Travel Safety Plan Requirement

A project or conference that involves international travel is required to have an International Travel Safety Plan. It must be included as an appendix in the grant proposal. (Appendices do not count toward the word limit.)

Click here for instructions on how to complete your International Travel Safety Plan. 

Ensure that your travel plans comply with Stanford University Travel Policy. Stanford-sponsored travel for undergraduate students is only permitted to countries, regions or cities with Crisis24 overall risk ratings of "Minimal,” “Low" or Moderate."

  • To check the Crisis24 risk rating for your proposed travel destination, scan the Global Risk Office's website for destinations with elevated risk ratings. 
    • If your potential project destination is marked as "Exception Required," your proposed travel will only be considered if it is your home country and/or you can demonstrate that you have close relatives living there. In addition, you are required to request a Travel Exception with the Global Risk Office.
  • For comprehensive information on the Crisis24 risk ratings, you must register with your Stanford email address on the Crisis24 website and search for the "Location Intelligence."
  • The Crisis24 Overall Risk Rating must be “Minimal,” “Low” or “Moderate,” unless there is other reliable information of significant health or safety risks for the destination. Destinations with Crisis24 overall ratings of "High" or "Extreme" are prohibited.
    • If you are traveling through a "High" or "Extreme" area to reach your destination, you are required to request a Travel Exception.
    • If the country has a "High" or "Extreme" rating, even if the specific destination within the country is rated lower, you are required to request a Travel Exception. 
    • Proof of submission of the Travel Exception form must be included in your International Travel Safety Plan. You will need to show approval by the Global Risk Office before a grant can be processed.